§ 2-712. Disposal of surplus property.

(a)

Transfer. The procurement director shall have the authority to transfer surplus property, real or personal, to other using agencies.

(b)

Sale or exchange. The procurement director shall have the authority to sell all property, real or personal, which has become unsuitable for public use, or to exchange the same for, or trade in the same on, new property, real or personal, subject to the limitations hereinafter stated.

(1)

Valuations of surplus property, real or personal, shall be made in accordance with criteria set forth in the regulations promulgated hereunder.

(2)

Sales of personal property valued in excess of $2,500.00 shall be awarded by competitive bidding whenever practicable. Competitive bids may be made in sealed bids, at auction, through on-line auction service, or in other forms of competitive bidding specified in the regulations promulgated hereunder. The procurement director may accept or reject any and all bids. Bids shall be made at a specified date, time, and place. When deemed most advantageous to the county by the procurement director, the county may enter into negotiated contracts for the sale of scrap and waste products. Typical contracts include accumulated scrap metal, used tires, used batteries, etc. When an authorized insurance settlement calls for sale to an insurance carrier, surplus vehicles are also sold by two-party negotiation.

(3)

Sales or lease of real property shall be awarded by competitive solicitations whenever practicable. Competitive solicitations may be made in sealed bids, sealed proposals, at live auction, on-line auction or through negotiated contract. The negotiated sales method for the disposition of real property may be utilized only if the procurement director has conducted a market analysis and has determined that due to the unique nature of the property only one purchaser would reasonably be expected to seek to purchase property. In addition, the senior director of finance and the county mayor must approve this method of real property disposal. Any sales, lease and/or transfer of real property shall require the approval of commission.

(4)

The procurement director shall have the authority to negotiate a sale, exchange, or trade of property, real or personal, when the sale, exchange, or trade is to another public agency, when the sale by competitive bidding is not practicable, as determined by the procurement director, or when the prices received from competitive bids are unreasonable or were not independently reached in open competition. Any proposed sale or exchange of real property shall be approved by the county mayor and the commission before becoming effective.

(5)

Any material change to the original scope of development of those real properties awarded by sealed, competitive bid (as set forth in the successful bidder's submittal documents) and whose appraised value is determined to exceed $75,000.00 is strictly prohibited. Such material change will result in an automatic repeal of the award, necessitating a rebid of the project.

(c)

Donation of surplus property. The procurement director, with the written approval of the county mayor, may transfer surplus personal property valued at less than $5,000.00 to public agencies and to not-for-profit organizations. Any donation of personal property valued in excess of $5,000.00 requires approval of the commission.

(Ord. No. O-08-5-101, § 2(Exh. A), 6-23-08; Ord. No. O-10-4-110, § 1, 5-24-10; Ord. No. O-10-11-101, § 1, 12-17-10; Ord. No. O-13-10-101, § 1, 11-18-13; Ord. No. O-16-3-101 , §§ 1, 6, 4-25-16)