§ 2-770. Donation of sick leave.

The intent of allowing employees to donate sick leave is to assist employees who because of a long-term personal injury or illness, have exhausted their leave benefits and would otherwise be subject to a severe loss of income during a continuing absence from work.

The donor must meet the following conditions in order to donate sick leave:

(1)

Eighty hours per calendar year is the maximum donation allowed per donor;

(2)

To be eligible to donate the donor must have an accumulated sick leave balance of at least 300 hours prior to the donation; and

(3)

Complete the transfer form and acknowledge their willingness to donate sick leave to the recipient.

The recipient must meet the following conditions in order to receive sick leave:

(1)

The recipient must have exhausted all of their accumulated sick, annual, and compensatory time, and have a diagnosed long-term injury or illness, the treatment of which requires the recipient to be absent from work more often than their accumulated leave time would allow. Absences for normal pregnancy, maternity leave, routine or elective surgery, and common illness and injury are excluded. Employees are not eligible for donations to cover caring for family member or other persons.

(2)

The recipient must not be receiving any other form of compensation including Social Security Disability Benefits or other disability-related income replacement such as AFLAC.

(3)

A recipient may make their need for leave donations known to other employees. Such requests should be informal, brief, and without pressure.

(4)

A recipient may not ask for donations from employees under their direct supervision, or offer an incentive to anyone in exchange for donated sick leave.

(5)

A recipient is limited to a maximum of 240 hours of donated sick leave within a 12-month period.

(6)

Donations are not retroactive, and will be applied to the pay period following the approval of the donation.

(7)

Donations are applied to the recipient(s) balance on an as needed basis.

(8)

Retiring or resigning employees will not be eligible to donate sick leave.

The payroll director will transfer the donation from the account of the donor to the recipient subject to the following conditions:

(1)

After receiving a completed form including the signatures of the donor, recipient, department director, compliance coordinator, human resources manager or director.

(2)

Donated hours are paid at the recipient's rate of pay, not the donor.

(3)

Once leave has been transferred to the account of the recipient, it may not be returned to the donor.

(Ord. No. O-16-8-101 , § 1(Exh. A), 9-26-16)